To pay an allowance based on hours worked, you now need to associate the allowance with a specific pay rate in the Allowances tab of the employee record, or the Pay Details window.
1 From the employee record, select the Allowances tab.
By entering the amounts in the employee record, the allowance will be calculated for each pay. To enter an allowance for a single pay, enter the amounts through the Allowance tab of the Pay Details window.
2 In the % or Units column, enter 0 (zero).
3 In the Based on column, select the pay rate that the allowance will be based on.
4 In the Amount column, enter the hourly rate for that allowance.
5 When you pay the employee, you only need to enter the hours for each pay rate. You don't need to enter anything in the allowance column. The allowance will be calculated as the hourly rate you entered in the Amount column, times the number of hours worked for the associated pay rate.
Example: Lyall is a casual employee who is paid an allowance of $5 per hour for each normal hour worked, plus an allowance of $7 for each overtime hour. In the employee record, these amounts are entered onto the Allowances tab:
Entering 0 in the % or Units column will result in the allowance being calculated as the number of Normal hours X $5 plus the number of overtime hours X $7.
When Lyall's pay is processed, enter the hours on the Hours tab of the Pay Details window. The allowances are calculated automatically - there is no need to enter any amounts on the Allowance tab. The allowance is calculated as 40 X $ plus 20 X 7 = $340.
If you look on the allowance tab, you'll notice that the amounts from the employee record carry forward automatically. You don't need to enter anything here, unless you're entering an allowance that applies just to this pay.
