Prepare Pays - The Pays Summary Screen On the Normal pay screen, you can enter pay rates, deductions, allowances, sundries, commission or bonus and super for an employee's pay. Depending on your Setting options some of these tabs may not be visible, if this is the case just ignore the information for that particular section.
Most of the details on this screen come from the employee record. The exceptions to this are Sundries and Commissions, which must be set up on this screen for each pay.
1 From the Activities menu, choose Prepare Pays. The Pays Summary window is displayed.
2 Click the relevant tab to view or edit pays. Employees who are on leave, or who have had their pay disabled will appear with a grey line through their name.
3 To exclude a pay from a pay run, select the employee and click Activities>Disable Pay. The 'Yes' in the Pay column will disappear and the pay will be greyed out. Disable a pay if an employee does not need to be paid this week, and they are not on leave. A pay for that employee won't be processed for the current pay period.
4 To add a pay back into the pay run, select the employee and click Activities>Enable Pay. The 'Pay column will change to 'Yes' and the pay will return to the normal colour.
5 To modify an employees pay, click to select the employee. The Employee Pay Method box, at the top right side of the screen shows the pay method for the employee. The following instructions apply to employees paid using the Normal Pay Method. If paid under a different method, refer to the Timesheet method, or the Spreadsheet method.
Double-click on the employee name. The Pay Details window displays pay details for the employee. Make changes as required, referring to the section below.
Note You cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
6 When you have made any modifications required, the next step is to process the pays. Click Activities>Process Pays to open the Process Pays window. Refer to Process the Pays. for further details.
On the Normal pay screen, you can enter pay rates, deductions, allowances, sundries, commission or bonus and super for an employee's pay. Depending on your Setting options some of these tabs may not be visible, if this is the case just ignore the information for that particular section.
The Pay Totals section displays all of the pay amounts for the employee. Click on any of the fields to display a Q-Zoom report window, which shows details of how the amount was calculated.
1 Double-click on the employee you with to edit pays for. The Pay Details window is displayed.
Note You cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
2 On the Hours tab enter or edit the pay that the employee is eligible to receive this pay period, including leave payments.
3 On the Deduction tab, enter or edit any deductions that will be taken from the employee's pay for this pay run. DO NOT use deductions to record salary sacrifice, this is done through the superannuation section.
4 On the Allowance tab, enter or edit any allowances that are to be paid to the employee this pay run.
5 On the Sundry tab, enter or edit any sundries or adjustments that are to be paid to the employee this pay run.
6 On the Bonus tab, enter or edit any commissions or bonuses amounts that are to be paid to the employee this pay run.
7 On the Super tab, check that the superannuation details are correct for this pay.
8 Manual tax -If you want to manually adjust the tax, click on the tax box on the right-hand side of the pay screen. When you adjust the tax manually, Elite Payroll will place a check mark in the 'Manual Tax' checkbox at the bottom of the screen. To revert to the calculated amount, click to remove the check mark from the 'Manual Tax' checkbox. You should only do this if you have a very good reason. If the ATO audits you and you cannot explain why the tax is different to what it should be you may be fined.
9 Click OK to save the details ready for processing. The Pays Summary window is displayed. Select another employee to edit details for, or click Activities>Process Pays to open the Process Pays window.
See also