Process a pay with leave - Normal Pay method

On the Normal pay screen, you can enter pay rates, deductions, allowances, sundries, commission or bonus and super for an employee's pay. Depending on your Setting options some of these tabs may not be visible, if this is the case just ignore the information for that particular section.

Most of the details on this screen come from the employee record. The exception to this are Sundries and Commissions, which must be set up on this screen for each pay.

1 From the Activities menu, choose Prepare Pays. The Pays Summary window is displayed.

2 Click the relevant tab to view or edit pays. Employees who are on leave, or who have had their pay disabled will appear with a grey line through their name.

3 Click to select the employee, and then click Activities>Edit Pay(s). The Pay Details window displays pay details for the employee.

Note You cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.

4 On the Hours tab, click the Pay Rate down arrow $image\downarow.gif$ to select the leave type. The leave types are set up on the Pay Rates window.

If you're also paying the employee normal pay - for example a fortnightly employee taking just one week leave, click Insert to add an additional line for leave.

5 Click the leave Type down arrow $image\downarow.gif$ and select Hourly Rate from the Type list.

Note Leave Loading and the $320 tax-free threshold is ONLY calculated when the Annual Leave pay rate is used to record leave.

6 Click on the Hrs/Qty column and press enter the number of hours of leave taken. If the employee does not have enough leave you'll be warned, if you wish to pay them the full hours click OK.

7 Press TAB. The Leave Taken window is displayed. You'll be prompted to enter the date the leave will start and the date the leave will finish. On both fields, you can right mouse click and enter the dates using the Calendar window. You can leave these dates blank, but if you do enter them you can print the leave taken report at any time to see when the leave was taken, how much was taken and how much was paid at the time. The report can be useful for seeing which employees' consistently take Mondays or Fridays off.

8 In the Amount column, adjust the hourly amount if necessary.

Note that if the employee is eligible for leave loading, the hourly amount will be grossed up by the leave loading percentage. For example, if the normal hourly rate is $10 per hour, and the employee is eligible for 17.5% leave loading, Elite Payroll will enter $11.75 ($10 + 17.5%) in the amount column.

Leave Loading and the $320 tax-free threshold is ONLY calculated when the Annual Leave pay rate is used to record leave. For further details, refer to How Does Elite Payroll Handle Leave Loading?

9 If necessary, make any adjustments to deductions, allowances, sundries, commissions or bonuses, or superannuation.

10 Click OK to save the details ready for processing.

11 When you have made any modifications required, the next step is to process the pays. Click Activities>Process Pays to open the Process Pays window. Refer to Process the Pays. for further details.