down arrow. Doing this will display the Normal Pay Screen, where you can add additional hours, as well as edit other details such as leave, allowances, deductions, adjustments, sundry items, commissions or bonuses, or superannuation.If you have lots of casual staff who work different hours each pay period, this method of paying them may suit you better. You can use it to set up a screen, which resembles a spreadsheet, and to include just the pay rates that you normally pay these staff.
To use the spreadsheet feature, you must select the Spreadsheet as the method of paying the employee in the Employees - Personal Details window.
1 From the Activities menu, choose Prepare Pays. The Pays Summary window is displayed.
2 Click to select the employee and then click Activities>Edit Pay(s). The Spreadsheet entry window displays spreadsheet details for all employees paid using the spreadsheet method. .
Note You cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
3 If the employee has pay hours for this pay in addition to leave hours, enter the pay hours in the appropriate columns for the employee.
To enter hours for a pay rate not on the screen click on the Details column and then either press the "enter" key or click on the down arrow. Doing this will display the Normal Pay Screen, where you can add additional hours, as well as edit other details such as leave, allowances, deductions, adjustments, sundry items, commissions or bonuses, or superannuation.
4 Click the Details column and then either press the "enter" key or click on the down arrow. Doing this will display the Normal Pay Screen., where you can enter leave details.
5 On the Hours tab, click the Pay Rate down arrow to select the leave type. The leave types are set up on the Pay Rates window.
If you're also paying the employee normal pay - for example a fortnightly employee taking just one week leave, click Insert to add an additional line for leave.
6 Click the leave Type down arrow and select Hourly Rate from the Type list.
Note Leave Loading? and the $320 tax-free threshold is ONLY calculated when the Annual Leave pay rate is used to record leave.
7 Click on the Hrs/Qty column and press enter the number of hours of leave taken. If the employee does not have enough leave you'll be warned, if you wish to pay them the full hours click OK.
8 Press TAB. The Leave Taken window is displayed. You'll be prompted to enter the date the leave will start and the date the leave will finish. On both fields, you can right mouse click and enter the dates using the Calendar window. You can leave these dates blank, but if you do enter them you can print the leave taken report at any time to see when the leave was taken, how much was taken and how much was paid at the time. The report can be useful for seeing which employees' consistently take Mondays or Fridays off.
9 In the Amount column, adjust the hourly amount if necessary.
Note that if the employee is eligible for leave loading, the hourly amount will be grossed up by the leave loading percentage. For example, if the normal hourly rate is $10 per hour, and the employee is eligible for 17.5% leave loading, Elite Payroll will enter $11.75 ($10 + 17.5%) in the amount column.
Leave Loading and the $320 tax-free threshold is ONLY calculated when the Annual Leave pay rate is used to record leave. For further details, refer to How Does Elite Payroll Handle Leave Loading?
10 If necessary, make any adjustments to deductions, allowances, sundries, commissions or bonuses, or superannuation.
11 When you have entered hours and leave details for all employees that you want to process pay for using the spreadsheet method, click Close to save the details for processing. The Pays Summary window is displayed.
12 Make any changes required for employees that are paid under the Timesheet, or the Normal pay methods.
13 Click OK to save the details ready for processing.
14 When are employee pay details are completed, click Activities>Process Pays to open the Process Pays window. Spreadsheet pays are processed in the same way as all other pay methods.
See also
Prepare Pays - The Pays Summary Screen