Prepare Pays - The Pays Summary Screen The timesheet pay method lets you specify the start and finish times for each day the employee works. You only need to enter the start time and the finish time, not the times between each break. Elite Payroll will calculate the different rates that apply between the times that you specify.
1 Select the Timesheet as the method of paying the employee in the Employees - Personal Details window, and
2 Create an award that includes a classification with an hourly rate, and specify in the award the hours that employees under that award work.
The rate that is used with be either the rate set up in the employee record, or the award rate, depending on whether or not you selected the Use Awards Pay Rates check box in the Employees - Pay Rates window.
1 From the Activities menu, choose Prepare Pays. The Pays Summary window is displayed.
2 Click the relevant tab (all, weekly, fortnightly, etc.) to view or edit pays. Employees who are on leave, or who have had their pay disabled will appear with a grey line through their name.
3 To exclude a pay from a pay run, select the employee and click Activities>Disable Pay. The 'Yes' in the Pay column will disappear and the pay will be greyed out.
Disable a pay if an employee does not need to be paid this week, and they are not on leave. A pay for that employee won't be processed for the current pay period.
4 To add a pay back into the pay run, select the employee and click Activities>Enable Pay. The 'Pay column will change to 'Yes' and the pay will return to the normal colour.
5 To enter Timesheet details, click to select the employee. The Employee Pay Method box, at the top right side of the screen shows the pay method for the employee. The following instructions apply to employees paid using the Timesheet Pay Method. If paid under a different method, refer to the Spreadsheet method, or the Normal method.
6 Click Activities>Edit Pay(s). The Pay Details window displays pay details for the employee.
Note You cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
7 If the pay covers more than one pay period, enter the number of pay periods in the Pay Periods box. For example, if you're paying an employee 4 weeks annual leave in advance, enter 4.
8 On the Timesheet tab, select the award the employee is to be paid under. An employee can be paid under different contracts, the only restriction is that each award used must have the same classifications.
Shift Starting Date and Time - You can either enter the date directly, or click on the down arrow to bring up the Calendar window. Select the date on the Calendar window, and click Enter. Elite Payroll will calculate what day it is. Enter the time, indicating am or pm. For example, to enter 6:00 am, you can enter 6A.
Shift Ending Date and Time - Enter the ending date and time. Once you have entered this information Elite Payroll will calculate the hours for each period of the day as specified in the award and pay the employee accordingly.
You can create a pay rate in the employee’s award called Meal Break (or something similar) to track unpaid breaks and know not to pay the employee during the meal break. See Setting up an unpaid break for instructions on setting up an unpaid break.
Customer Job and Class - If you chose, you can assign the wages to a particular customer job or class.
9 On the Leave Taken tab, enter or edit any leave details.
10 If necessary, make any adjustments to deductions, allowances, sundries, commissions, or superannuation.
Deduction tab - Enter or edit any deductions that will be taken from the employee's pay for this pay run. DO NOT use deductions to record salary sacrifice, this is done through the superannuation section.
Allowance tab - Enter or edit any allowances that are to be paid to the employee this pay run.
Sundry tab - Enter or edit any sundries that are to be paid to the employee this pay run.
Bonus tab - Enter or edit any commissions or bonuses amounts that are to be paid to the employee this pay run.
Super tab - Check that the superannuation details are correct for this pay.
11 Manual tax -If you want to manually adjust the tax, click on the tax box on the right-hand side of the pay screen. When you adjust the tax manually, Elite Payroll will place a check mark in the 'Manual Tax' checkbox at the bottom of the screen. To revert to the calculated amount, click to remove the check mark from the 'Manual Tax' checkbox. You should only do this if you have a very good reason. If the ATO audits you and you cannot explain why the tax is different to what it should be you may be fined.
12 Click OK to save the details ready for processing.
13 When are employee pay details are completed, click Activities>Process Pays to open the Process Pays window. Timesheet pays are processed in the same way as all other pay methods.
See also