to select the leave type. The leave types are set up on the Pay Rates window.The timesheet pay method lets you specify the start and finish times for each day the employee works. You only need to enter the start time and the finish time, not the times between each break. Elite Payroll will calculate the different rates that apply between the times that you specify.
1 From the Activities menu, choose Prepare Pays. The Pays Summary window is displayed.
2 Click to select the employee and then click Activities>Edit Pay(s). The Spreadsheet entry window displays spreadsheet details for all employees paid using the spreadsheet method.
Note You cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
3 If the pay covers more than one pay period, enter the number of pay periods in the Pay Periods box. For example, if you're paying an employee 4 weeks annual leave in advance, enter 4.
4 If the employee has work hours in addition to leave, enter the work hours.
On the Timesheet tab, select the award the employee is to be paid under. An employee can be paid under different contracts, the only restriction is that each award used must have the same classifications.
Shift Starting Date and Time - You can either enter the date directly, or click on the down arrow to bring up the Calendar window. Select the date on the Calendar window, and click Enter. Elite Payroll will calculate what day it is. Enter the time, indicating am or pm. For example, to enter 6:00 am, you can enter 6A.
Shift Ending Date and Time - Enter the ending date and time. Once you have entered this information Elite Payroll will calculate the hours for each period of the day as specified in the award and pay the employee accordingly.
You can create a pay rate in the employee’s award called Meal Break (or something similar) to track unpaid breaks and know not to pay the employee during the meal break. See Setting up an unpaid break for instructions on setting up an unpaid break.
Customer Job and Class - If you chose, you can assign the wages to a particular customer job or class.
5 On the Leave Taken tab, click the Pay Rate down arrow to select the leave type. The leave types are set up on the Pay Rates window.
If you're also paying the employee normal pay - for example a fortnightly employee taking just one week leave, click Insert to add an additional line for leave.
6 Click the leave Type down arrow and select Hourly Rate from the Type list.
Note Leave Loading? and the $320 tax-free threshold is ONLY calculated when the Annual Leave pay rate is used to record leave.
7 Click on the Hrs/Qty column and press enter the number of hours of leave taken. If the employee does not have enough leave you'll be warned, if you wish to pay them the full hours click OK.
8 Press TAB. The Leave Taken window is displayed. You'll be prompted to enter the date the leave will start and the date the leave will finish. On both fields, you can right mouse click and enter the dates using the Calendar window. You can leave these dates blank, but if you do enter them you can print the leave taken report at any time to see when the leave was taken, how much was taken and how much was paid at the time. The report can be useful for seeing which employees' consistently take Mondays or Fridays off.
9 In the Amount column, adjust the hourly amount if necessary.
Note that if the employee is eligible for leave loading, the hourly amount will be grossed up by the leave loading percentage. For example, if the normal hourly rate is $10 per hour, and the employee is eligible for 17.5% leave loading, Elite Payroll will enter $11.75 ($10 + 17.5%) in the amount column.
Leave Loading and the $320 tax-free threshold is ONLY calculated when the Annual Leave pay rate is used to record leave. For further details, refer to How Does Elite Payroll Handle Leave Loading?
10 If necessary, make any adjustments to deductions, allowances, sundries, commissions or bonuses, or superannuation.
11 Manual tax -If you want to manually adjust the tax, click on the tax box on the right-hand side of the pay screen. When you adjust the tax manually, Elite Payroll will place a check mark in the 'Manual Tax' checkbox at the bottom of the screen. To revert to the calculated amount, click to remove the check mark from the 'Manual Tax' checkbox. You should only do this if you have a very good reason. If the ATO audits you and you cannot explain why the tax is different to what it should be you may be fined.
12 Click OK to save the details ready for processing.
13 When are employee pay details are completed, click Activities>Process Pays to open the Process Pays window. Timesheet pays are processed in the same way as all other pay methods.
See also
Prepare Pays - The Pays Summary Screen