Awards – Award Payment details tab

On the Award Payment Details section you can set up the pay rates for employees under this award. For each classification (or level) within the award, you can specify different remuneration amounts for permanent, part-time, or casual staff.

1 Classification – Enter the name of the classification or level, Elite Payroll defaults to Standard but you could enter any classification name. If this award is for timesheet employees, Elite Payroll only uses the first classification line.

A classification is a way of identifying an employee's pay rate within a single award. For example, an award for chef's may be called a Chef's Award. However, there would be several levels within this award. It would probably contain:

$image\bullet.gif$ Apprentice Chef – Year 1 $image\bullet.gif$ Chef – Level 1

$image\bullet.gif$ Apprentice Chef – Year 2 $image\bullet.gif$ Chef – Level 2

$image\bullet.gif$ Apprentice Chef – Year 3 $image\bullet.gif$ Chef – Level 3

2 Classification rates (Permanent, Part-time and Casual) – You can enter three different rates of pay for each classification—one for Permanent employees, one for Part-Time employees and one for Casual employees.

Employees will be paid according to the rate for their classification and status (permanent, part-time, or casual). The employee’s Classification and Status are set up in the employee record Company Details window.

The classification rates entered here will be used as the Normal Hours pay rate for employees under this award. This means that for employees under this award, when you select Normal Hours as the pay rate in the Employee Record – Pay Rates section, Elite Payroll will use the classification rates entered here.

Other pay rates (such as Time & 1/2 or Double time) will then be calculated based on this normal rate.

The Classification and Status of the employee are set up in the employee record Company Details window.

3 Type – Select the type of payment the employees under this award receive. For employees on an hourly rate, select Hourly. For employees who receive a fixed amount each pay period, select Weekly or Monthly. For employees who receive a fixed amount each year, select Annual Salary. If you employ staff such as fruit pickers or casual labour and you pay them based on the number of buckets, boxes, etc select Items.

Note that Annual Salary cannot be selected in the pay screen. It can only be selected in the award or employee record. When a pay is prepared for the employee, Elite Payroll calculates the pay for the current pay period based on the annual salary, and inserts "Annual Salary" into the pay type column.

4 Casual Loading Percentage – In some situations casual staff are entitled to a Casual Loading Percentage on top of their normal rate of pay. This is to compensate them for leave they would not normally get. If casual employees under this award are entitled to this loading, enter the percentage.

Example Graeme is a casual employee earning $10 per hour. He is entitled to 5% casual loading. When his pay is processed, he will be paid $10.50 ($10 X 1.05) per hour.

Casual loading, unlike leave loading, does not have a tax-free threshold. Casual loading will be applied only if you assign an award to the employee and then select Use Award Pay Rates in the Employee record – Pay Rates tab.

5 Advance – Select when employees under this award should Advance to the next classification level. If there is only one classification under this award, select Manual. This indicates that you will update the rate of pay when required.

6 Classification Allowances -Each classification can have it’s own set of allowances. Enter any default allowances that you want to apply to this classification.

These allowances only apply to the classification currently highlighted. To add an allowance to a different classification, click on the classification name and then enter the allowances that apply to that classification.

$image\dash.gif$ Click in the Name column to get a list of all allowances that have been set up. Select the allowance name and press TAB.

$image\dash.gif$ If the allowance you want hasn't yet been set up, type the name of the allowance in and press TAB Click Yes when you are asked if you want to add the allowance to your lists.

$image\dash.gif$ Enter the dollar Amount that applies to this allowance. For example, if the allowance is based on kilometres you could enter 0.45 (or 45 cents per kilometre).

$image\dash.gif$ Select what the allowance should be Based On For example, if you want the allowance to be 10% of an employee's wages, you must select Pays.

Allowance based on hours worked – Enter 0 in the % or Units column and select a pay rate from the Based On column, the allowance will be calculated as the number of hours worked for that pay rate times the amount entered in the Amount column. This will be calculated when you process the pay. For details, see How do I pay an allowance based on the number of hours worked?

$image\dash.gif$ Repeat step 6 until all allowances that apply to this classification have been entered.

7 þ Advanced – In addition to the Normal Hours pay rate that you enter in the classification section, each classification can also have it’s own set of default rates for overtime and other rates of pay. These amounts will override the rates that would otherwise be calculated.

For example if your classification Normal Hours rate is $10 per hour, double time would normally be calculated as $20 per hour. If you pay double time at $21 an hour, then you can specify that here. All employees under this award and classification will then receive $21 an hour for overtime.

To set up additional pay rates specific to employees under this award, select þ Advanced to enable a second pay rate list – Classification Extra Pay Rates. You can then enter the additional pay rates that apply to this classification and specify the hourly rate amounts.

If you are entering overtime pay rates, leave the hours Worked column as zero, otherwise the employee will be paid overtime in each pay based on the hours entered in this column.

Warning – If you enter a Normal hours rate in the Classification Extra Pay Rates section, this will override the rates entered in the Classification section, and all employees will be paid the amount entered regardless of whether they are permanent, part-time or casual employees.

8 Repeat steps 1 to 7 until all the classifications have been entered.

9 Click OK to save all changes, or click on the Timesheet Payments section to continue.