Creating an employee The Company Details relate to the employee’s position within the company.
1 Employee number – When you set up a new employee, Elite Payroll automatically enters a sequential employee number. However, you can enter any unique number between 1 and 999,999. Once you have saved the employee record, you won't be able to change the Employee number.
2 Work Telephone – Enter the employee's work telephone number. Be sure to enter the area code because this number is required by the employee’s superannuation company.
3 Status – Select the status of the employee.
Permanent, Part-Time and Casual are used to identify the three different types of employees. Contractors is used to identify contractors who work for you.
Select Contractor when a worker enters into a Voluntary Agreement to have their payments fall under the new PAYG system of tax withholding.
A Voluntary Agreement is a written agreement between a business and a worker to bring work payments into the PAYG withholding system.
If the employee has been set up as a contractor, you cannot change the status employee, nor can you change the status of an employee to contractor. You must terminate the employee and then create a new employee record with an employee status of permanent, part-time or casual.
4 Pay Period – Select the pay period for the employee. This relates to how many pay periods are in a year. For Weekly there are 52, Fortnightly have 26, Bi-Monthly have 24 and Monthly have 12.
5 Award – Select the award the employee works under. If the award isn't listed, just type in the name and the Adding a New Award window will be displayed.
When you select an award, you must also select a classification.
Pay details will be carried over from the award, including pay rates, pay period, department, leave type, allowances, and superannuation calculations. Elite Payroll will ask you if you want it to enter the default pay rates, leave details, allowances, etc. If you want these details filled in for you, click Yes.
To delete an award, click on the award name, press the keyboard Back Space key to delete the award name, and then press TAB.
6 Classification – To apply award rates, you must also add the classification the employee is under. The classification is normally related to the employee's job title.
7 Department – Select the department the employee works in. If the department name does not already exist, type in the name and then press TAB. Click Setup on the Quick-Add pop-up window to add the name to the Departments list.
8 Position – Enter the name of the position this employee occupies within the company. If the position name does not already exist, type in the name and then press TAB. Click Yes on the Quick-Add pop-up window to add the name to your drop-down list. This is an optional field.
9 Reports to – Enter the position this employee reports to. If the name does not already exist, type in the name and then press TAB. Click Yes on the Quick-Add pop-up window to add the name to your drop-down list. This is an optional field.
See also