Employee record – Personal details

The employee's Personal details window requires you to enter the personal and contact details for the employee. If you intend to lodge your superannuation details electronically (see Export Superannuation Details ), you must enter all details.

1 Select the employee's Title and Gender.

2 Enter the employee's details:

First Name and Surname – can be each up to 25 characters in length.

Address- Enter all details, including city, state, and postcode.

Home Telephone – Enter the employee's home telephone number, including the area code. This number is transferred to your superannuation company..

DOB – Enter the employee's date of birth in the format ddmmyyyy (or ddmmyy).

3 Select the pay method you wish to use to pay the employee:

$image\radial.gif$ Normal – Use this method for employee whose hours and pay details are usually the same each pay period.

When you prepare the employee’s pay, the employee’s hours, pay rates, allowances, deductions, and most other pay details will come direct from the employee record. You will only need to modify the pay if you need to adjust the hours for this pay period, or if you want to add leave taken, sundry items, commissions or bonuses.

$image\radial.gif$ Spreadsheet – Use this method if you have a lot of employees whose hours vary each period, such as casual employees. With this method, you can enter the hours for a large number of employees on one easy-to-use spreadsheet -style window.

The employee’s pay rates, allowances, deductions, and most other pay details will come direct from the employee record. When you prepare the employee’s pay, you'll also need to enter any leave taken, sundry items, commissions or bonuses for the current pay period.

$image\radial.gif$ Timesheet – Use this method if you have employees that are paid according the time they start and finish a work shift. Once you have set up the award details, you only need to enter the start time and the finish time. Elite Payroll will calculate any breaks as well as the different rates (such as overtime rates) that apply between the times that you specify.

For the timesheet to work you need to have the employee's award set up correctly.

Allowances, deductions, and most other pay details will come direct from the employee record. When you prepare the employee’s pay, you'll also need to enter any leave taken, sundry items, commissions or bonuses for the current pay period.

4 If you have access to a scanner you can add a photo to each employee record. To add a photo, click on the box under Employee Photo. Then select Add Photo Locate photograph graphic file, click on it and click OK. If you have access to a scanner you can add a photo to each employee record. The photo can be in bitmap, PCX or JPeg format.