Pay details – Hours tab

The hours tab displays the hours and pay rates paid to this employee. These details come from the pay details that you entered in the Employees List – Pay Rates window. You can edit any pay details for this pay through the Hours Tab. If you want the details to be changed permanently, you must change them in the Employees List – Pay Rates window.

$image\ytd.gif$ To enter historical or year-to-date information, refer to the Hours – YTD.

To edit details, click on the detail and make changes. Note that you cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.

1 Pay Periods – If the pay covers more than one pay period, enter the number of pay.
For example, if an employee is going on annual leave for three weeks, and is being paid the entire three weeks in advance in addition to the current pay, so "4" weeks is entered. The employee will then be automatically excluded from the next three pay runs, and tax will be calculated accordingly.

Note When you make any payment that covers more than one pay period, don’t forget to also adjust any allowances or deductions accordingly.

2 Pay Rate – Select the pay rate being used to pay the employee. For leave to accrue correctly you need to have the Normal Hours pay rate, or another rate designated as a normal pay rate. If the pay rate you want hasn't yet been set up, type in the name and then press TAB. Click Setup on the Quick-Add pop-up window to add the pay rate to the Pay Rates List.

Entering a Leave pay rate:
Elite Payroll tracks how much leave entitlement an employee accrues, how much leave has been taken, and how much is remaining. In order to track leave properly, it is very important that you always record any leave taken correctly, using the correct leave pay rate. For details see Processing a Pay With Leave.

If the employee is taking leave and is eligible for leave loading, select Annual Leave. This is the only pay rate that Elite Payroll will calculate the tax-free threshold for.

3 Type – Select the pay rate type. Use Hourly Rate for employees who are paid by the hour. Use Salary for employees who are paid a fixed dollar amount for each pay period they work, such as a monthly or annual salary.

$image\dash.gif$ Selecting Hourly Rate to enter the rate per hour.

$image\dash.gif$ Selecting Salary to specify the total gross wage for the pay period.
Note that Annual Salary cannot be selected in the pay screen. It can only be selected in the award or employee record. When a pay is prepared for the employee, Elite Payroll calculates the pay for the current pay period based on the annual salary, and inserts "Annual Salary" into the pay type column.

4 Hours/Qty – Enter the number of hours or units that apply to this pay rate, and then press TAB. You should enter the number of hours for salary and annual salary payments—this helps Elite Payroll replace the correct annual leave rate and correct leave accrual.

Example If you specified that an employee worked 1 hour each week Elite Payroll would calculate that they had to work 1 hour to receive their full leave accrual. If you entered 100 hours, and you only paid them for 50 they will receive half of their leave entitlement.

5 Amount – Enter the dollar amount per hour, pay period or year here.

6 Super – Select Yes if you want the pay rate to be included in superannuation calculations. Select No to exclude the pay rate from superannuation calculations.

Under the Superannuation Guarantee Contribution rules, an employer’s superannuation liability is based on the employee’s notional earnings base. Where there is no acceptable earnings base, OTE is used as a default earnings base. Ordinary Time Earnings (OTE) is defined at the earnings an employee receives on a regular basis.

7 Customer:Job – You can specify that the pay rate should be billed to a particular customer and job. Either select the customer and job from the drop-down list, or type a new one in.

8 Class – If you want to assign this pay rate to specific class, enter the class, or select the class from the drop-down list. You can use Elite Payroll classes to classify your payroll by department, business office or location, separate properties you own, or any other meaningful breakdown of your business activities.

9 To add a new line, click Insert, or Tab to a new line. Enter details as per the above.

10 To delete a line, select the line and then click Delete. Click OK to confirm that you actually want to delete the line.

11 When you have entered all of the lines, all of the totals for this pay will be displayed in the Pay Totals section. Click on any of the fields to display a Q-Zoom report window, which shows details of how the amount was calculated.