To enter historical or year-to-date information, refer to Sundries – YTD.Sundry items include non-recurring adjustments, back pay and expense reimbursements that apply to a single pay. Unlike deductions, a sundry item cannot be added to the Employee record, because they only apply to a single pay. A sundry item must be added through Pay Details window when the pay is being processed.
To enter historical or year-to-date information, refer to Sundries – YTD.
To add a sundry item, click on the first line and enter the details Note that you cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
1 Sundries and Adjustments – Select the sundry item to be taken from the employee's pay.
Note that the Sundry type selected will determine how any GST included in the reimbursement is reported on the Activity Statement Details, and how the GST amounts are exported to QuickBooks or Simply Accounting..
Back Pay <= to 12 mths – Select this for back payments of salary or wages that accrued twelve months or less ago. This amount will be included as part of Gross on the employee's Payment Summary.
Back Pay > 12 mths – Select this for back payments of salary or wages that accrued more than twelve months ago. This amount will be included in Lump Sum E on the employee's Payment Summary.
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Note Due to the complexity and number of factors to consider when paying back pay, Elite Payroll does not calculate the tax on back pay. For details see Calculating tax on back-pay, below. |
Reimburse Expense Item – Select this for expenses that include GST. To create a reimbursing sundry that does not include GST, create a new sundry using the sundry type Normal Sundry.
Normal sundry – Use this for adjustments and sundry items other than reimbursements that include GST and back pay.
See Sundries List List
Invoice with ABN and Invoice without ABN – If you are paying an invoice and you are exporting your payroll data to QuickBooks, select one of these options. This will result in the payment being reflected in one of the "G" (acquisition) fields in the Activity Statement produced through QuickBooks.
Payments entered through the Hours tab will be included in the "W1" (wages) field on the QuickBooks Activity Statement.
To create a new sundry type, enter the name and then press TAB. Click Setup on the Quick-Add pop-up window to add the item to the Sundries List. If you are creating a new sundry type to track GST on reimbursements, select Reimburse Expense items.
2 Amount – Enter the amount of the sundry or adjustment. Enter sundry deductions as a negative ( - ) amount. Enter the full amount including GST if applicable. For example, on a $11 expense, including $1 GST, enter $11. Note that GST is only calculated for sundries of the Reimburse Expense Item type.
3 GST Portion -For Reimburse Expense Item sundry types, Elite Payroll calculates the GST amount based on the sundry type and the amount entered in the Amount column.. Edit the amount if necessary.
4 Super – Select Yes if you want the sundry or adjustment to be included in superannuation calculations. Select No if you want the sundry or adjustment to be excluded from superannuation calculations.
5 Ex Tax – If the sundry or adjustment is non-taxable—to be added to the net after tax is calculated, select Yes in the Ex Tax column. If it is taxable—to be added to the gross before tax has been calculated, select No.
6 Customer:Job – The sundry item can be assigned to a customer and job. If no customer:jobs have been set up yet, enter a customer and job name. When you are prompted to add the customer:job to your lists, click Yes.
7 Class – The sundry item can be assigned to a specific class. Enter the class, or select the class from the drop-down list. You can use Elite Payroll's classes to classify your payroll by department, business office or location, separate properties you own, or any other meaningful breakdown of your business.
8 To add a new line, click Insert, or Tab to a new line. Enter details as per the above.
9 To delete a line, select the line and then click Delete. Click OK to confirm that you actually want to delete the line.
Due to the complexity and number of factors to consider when paying back pay, Elite Payroll does not calculate the tax on back pay. For a pay that includes back pay, you must:
1 Write down the tax amount before back pay is calculated.
2 Manually calculate the tax on the back-pay.
3 In the Pay Totals section, click on the Tax box, and add the back pay tax to the calculated tax amount, using the Calculator window.
Use the sundry item Reimburse Expense to reimburse an employee for purchases made on behalf of the company, such as lunch room or office supplies. For allowances such as meal, tool or mileage allowances, record the payment on the Allowances tab.
If the employee is claiming a reimbursement for purchasing goods over $50, the employee should provide you with an invoice or receipt that shows the GST paid. This documentation is required so that you can claim an input credit on the reimbursement.
You must have an Australian Business Number (ABN) in order to claim GST input credits on reimbursements.
See also
Sundries List