You use the timesheet or spreadsheet method to enter hours that an employee works;The Pays Summary window controls the processing of all pays. All your employees' pays are displayed here; allowing you to see exactly what each employee will be paid before you actually process the pays.
Pay preparation includes selecting which employees are to be included in the payroll, entering hours worked for employees paid using the Timesheet or Spreadsheet method and making any modifications to the employee's standard pay details. You must enter additional information through the Pays Summary window in any of the following situations:
You use the timesheet or spreadsheet method to enter hours that an employee works;
You need to record hours worked that differ from the employee's standard hours;
You make any kind of adjustments to allowances, deductions, or superannuation that apply to this pay only;
An employee is taking annual, sick, or any other type of leave;
You need to enter a sundry item or adjustment to the employee's pay;
You are paying a commission or annual bonus.
Highlighting – Employees that are to be paid will appear with YES in the Pay column. A grey line indicates an employee that will be excluded from this pay run. An "S" (Suspend) followed by a number in the Pays column indicates the number of pays that the employee will be excluded from.
Red highlighting indicates that the pay amount is negative—probably because you haven’t entered the hours worked or pay amount yet. You cannot process the pays if any pay-enabled employees are highlighted in red.
Edit Past Pays – This checkbox can be ignored when preparing a pay—it only relates to past pays. You cannot edit a past pay unless the ž Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
1 Choose Prepare Pays from the Activities menu or click Pays on the toolbar. The Pays Summary window is displayed.
Employees who are on leave, or who have had their pay disabled will appear with a grey line through their name, and nothing in the Pay column.
Employees with a Net pay less than zero will be highlighted in red.
2 Select the employees you want to process from the drop-list at the bottom of the window.
Select Show All Employees , Weekly, Fortnightly Bi-Monthly, or Monthly Employees
3 To exclude a pay from a pay run, select the employee and click Activities>Disable Pay. The Yes in the Pay column will disappear and the pay will be greyed out.
Disable a pay if an employee does not need to be paid this week, and they are not on leave. A pay for that employee won't be processed for the current pay period.
4 To add a pay back into the pay run, select the employee and click Activities>Enable Pay. The Pay column will change to 'Yes' and the pay will return to the normal colour.
5 To modify an employees pay, click to select the employee and then click Activities>Edit Pay(s). The Employee Pay Method box, at the top left side of the window shows the pay method for the employee. Edit pay details on the pay window. For further information on entering hours and making modifications, refer to one of the following:
Note You cannot edit a past pay unless the ž Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
6 When you have made any modifications required, the next step is to Process the Pays. Click Activities>Process Pays to open the Process Pays window.
These reports display a comprehensive preview of what has been calculated for each employee. After reviewing the report, you can edit the unprocessed pay if you need to. The advantage of this is that you no longer need to wait until the payroll has been processed to create a report listing the full pay details for each employee.
Click Reports, and then select the report you want to print. The Elite Payroll Report Writer will display the report.
See also
Process Pays window