Prepare Pays – The Pays Summary window The normal pay window is used to edit or enter pay rates, deductions, allowances, sundries, commission and super for an employee's pay. Depending on the options you have enabled or disabled in Preferences, some of these tabs may not be visible.
Use this method for employee whose hours and pay details are usually the same each pay period.
When you prepare the employee’s pay, the employee’s hours, pay rates, allowances, deductions, and most other pay details will come direct from the employee record. You'll only need to modify the pay if you need to adjust the hours for this pay period, or if you want to add leave taken, sundry items, commissions or bonuses.
The Pay Totals section displays all of the pay amounts for the employee. Click on any of the fields to display a Q-Zoom report window, which shows details of how the amount was calculated.
1 Choose Prepare Pays from the Activities menu or click Pays on the toolbar. The Pays Summary window is displayed.
2 Click to select the employee you wish to edit pay for. The Employee Pay Method box, at the top left side of the window shows the pay method for the employee.
Employees are paid using the Timesheet method, the Spreadsheet method, or the Normal method. The following instructions are for employees paid using the Normal method.
3 Click Activities>Edit Pays. The Pay Details window displays pay details for the employee.
Note You cannot edit a past pay unless the ž Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
4 If the pay covers more than one pay period, enter the number of pay periods in the Pay Periods box.
For example, if an employee is going on annual leave for three weeks, and is being paid the entire three weeks in advance in addition to the current pay, so "4" weeks is entered. The employee will then be automatically excluded from the next three pay runs, and tax will be calculated accordingly.
Note When you make any payment that covers more than one pay period, don’t forget to also adjust any allowances or deductions accordingly.
5 On the Hours tab enter or edit the pay that the employee is eligible to receive this pay period, including leave payments.
6 On the Deduction tab, enter or edit any deductions that will be taken from the employee's pay for this pay run. DO NOT use deductions to record salary sacrifice, this is done through the superannuation section.
7 On the Allowance tab, enter or edit any allowances that are to be paid to the employee this pay run.
8 On the Sundry tab, enter or edit any sundries that are to be paid to the employee this pay run.
9 On the Commission/Bonus tab, enter or edit any commissions or bonuses amounts that are to be paid to the employee this pay run.
10 On the Super tab, check that the superannuation details are correct for this pay.
11 Manual tax – If for some reason you need to manually adjust the tax, Elite Payroll will place a check mark in the ž Manual Tax checkbox at the bottom of the window. You should only do this if you have a very good reason. If the ATO audits you and you cannot explain why the tax is different to what it should be, you may be fined. To revert to the calculated amount, click to remove the check mark from the Manual Tax checkbox.
12 Click OK to save the details ready for processing.
See also
Prepare Pays – The Pays Summary window
How do I find out how a figure was calculated?