Prepare Pays - The Pays Summary Screen The timesheet pay method lets you specify the start and finish times for each day the employee works. You only need to enter the start time and the finish time, not the times between each break. Elite Payroll will calculate the different rates that apply between the times that you specify.
1 From the Activities menu, choose Prepare Pays. The Pays Summary window is displayed.
2 Select the employee and then click Activities>Edit Pay(s). The Pay Details window displays pay details for the employee.
Note You cannot edit a past pay unless the þ Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
3 If the pay covers more than one pay period, enter the number of pay periods in the Pay Periods box. For example, if you're paying an employee 4 weeks annual leave in advance, enter 4.
4 On the Timesheet tab, select the award the employee is to be paid under. An employee can be paid under different contracts, the only restriction is that each award used must have the same classifications.
Shift Starting Date and Time - You can either enter the date directly, or click on the down arrow to bring up the Calendar window. Select the date on the Calendar window, and click Enter. Elite Payroll will calculate what day it is. Enter the time, indicating am or pm. For example, to enter 6:00 am, you can enter 6A.
Shift Ending Date and Time - Enter the ending date and time. Once you have entered this information Elite Payroll will calculate the hours for each period of the day as specified in the award and pay the employee accordingly.
You can create a pay rate in the employee’s award called Meal Break (or something similar) to track unpaid breaks and know not to pay the employee during the meal break. See Setting up an unpaid break for instructions on setting up an unpaid break.
Customer Job and Class - If you chose, you can assign the wages to a particular customer job or class.
5 Click on the Deduction tab, and enter or edit any deductions that will be taken from the employee's pay for this pay run. DO NOT use deductions to record salary sacrifice, this is done through the superannuation section.
Deduction - Select the deduction name. If the deduction you want hasn't yet been set up, type in the name and then press TAB. Click Setup on the Quick-Add window to add the deduction to the deductions list. When you select an existing deduction, Elite Payroll will automatically enter the defaults for the deduction.
ID - Enter the ID for this employee's deduction. By entering an ID it becomes easier to identify the deduction for a particular employee on a report.
Amount - Enter the amount of the deduction.
Ex Tax - If the deduction is tax-deductible for the employee - to be deducted from gross wages before tax is calculated, select Yes in the Ex Tax column. If it isn't tax-deductible - to be removed from the net after tax is calculated, select No.
To add a new line, click Insert, or Tab to a new line. Enter details as per the above. To delete a line, select the line and then click Delete. Click OK to confirm that you actually want to delete the line.
6 Click on the Allowance tab, and enter or edit any allowances that are to be paid to the employee this pay run.
Allowance - Select the allowance name. If the allowance you want hasn't yet been set up, type in the name and then press TAB. Click Setup on the Quick-Add window to add the allowance to the Allowances List. Elite Payroll will automatically enter the defaults for the allowance.
% or Units - If the allowance is a percentage of a pay rate, enter the percentage amount. If the allowance is per pay period, enter the number of pay periods that are being paid. If the allowance is for an item, such as kilometers, enter the number of kilometers.
Based On - Select what the allowance is based on.
Amount - Enter the amount of the allowance. If the allowance is per pay period, just enter the amount for one pay period - Elite Payroll will calculate the total allowance amount to pay.
Super - Select Yes if you want the allowance to be included in superannuation calculations. Select No if you don't want the allowance to be included in superannuation calculations.
Ex Tax - If the allowance is non-taxable - to be added to the net after tax is calculated, select Yes in the Ex-Tax column. If it is taxable - to be added to the gross before tax has been calculated, select No.
Customer Job - The allowance can be assigned to a customer job.
Classes - The allowance rate can be assigned to a specific class. Enter the class, or select the class from the drop-down list.
To add a new line, click Insert, or Tab to a new line. Enter details as per the above. To delete a line, select the line and then click Delete. Click OK to confirm that you actually want to delete the line.
7 Manual tax -If for some reason you need to manually adjust the tax, click on the tax box on the right-hand side of the pay screen. When you adjust the tax manually, Elite Payroll will place a check mark in the 'Manual Tax' checkbox at the bottom of the screen. To revert to the calculated amount, click to remove the check mark from the 'Manual Tax' checkbox. You should only do this if you have a very good reason. If the ATO audits you and you cannot explain why the tax is different to what it should be you may be fined.
8 Enter or modify other pay details, if required, and click OK.
9 Process the Pays with the other employee pays.
See also