list arrow in the Details column to display the Pay Details window.Elite Payroll tracks how much leave entitlement an employee accrues, how much leave has been taken, and how much is remaining. In order to track leave properly, it is very important that you always record any leave taken correctly, using the correct leave pay rate.
To process a pay for an employee taking leave:
1 Choose Prepare Pays from the Activities menu, or click Pays on the toolbar to display the Pays Summary window.
2 Select the employee and then click Activities>Edit Pays. The Pay Details window displays pay details for the employee.
If the employee is paid using the Spreadsheet method, the Spreadsheet Entry window is displayed. Click the drop-down list arrow in the Details column to display the Pay Details window.
Note You cannot edit a past pay unless the ž Edit Past Pays checkbox has been selected. You also cannot edit a past pay if you have been set up as a user without the rights to edit a past pay.
3 On the Hours tab (or the Leave Taken tab, if you are using the Spreadsheet method), click the Pay Rate drop-down list arrow to select the leave type.
If you click Insert to add a new line for leave, and use the TAB key after you enter the number of leave hours, leave hours that are entered will be deducted from the first Normal hours pay rate line, so you don’t have to reduce the normal hours—Elite Payroll will do that for you.
If you are paying an employee in advance for annual leave, and therefore the pay covers more than one pay period, make sure that you enter the number of periods covered into the Pay Periods box. This will ensure that tax is calculated correctly, factoring in the number of periods covered. Also note that if you are paying the employee for more than one period, you may need to adjust any deductions and allowances.
Leave types are set up on the Pay Rates window.
4 Select the pay rate type (hourly, salary, etc) from the Type list.
5 Enter the number of hours of leave taken in the Hrs/Qty column, and then press TAB.
If the employee does not have enough leave, you'll be warned, if you wish to pay them the full hours anyway, click OK.
6 After you press TAB, the normal hours are adjusted, and the Leave Taken pop-up window is displayed. You will be prompted to enter the date the leave will start and the date the leave will finish. On both fields, you can right mouse click and enter the dates using the Calendar window.
7 In the Amount column, adjust the hourly amount if necessary.
If the employee is eligible for leave loading, the hourly amount will be grossed up by the leave loading percentage. For example, if the normal hourly rate is $10 per hour, and the employee is eligible for 17.5% leave loading, Elite Payroll will enter $11.75 ($10 + 17.5%) in the amount column.
Leave Loading and the $320 tax-free threshold is ONLY calculated when the Annual Leave pay rate is used to record leave. For further details, refer to How Does Elite Payroll Handle Leave Loading?
8 Manual tax – If for some reason you need to manually adjust the tax, Elite Payroll will place a check mark in the ž Manual Tax checkbox at the bottom of the window. You should only do this if you have a very good reason. If the ATO audits you and you cannot explain why the tax is different to what it should be, you may be fined. To revert to the calculated amount, click to remove the check mark from the Manual Tax checkbox.
9 Enter or modify other pay details, if required, and click OK.
10 Process the Pays with the other employee pays.
See also
Process a pay with leave – Normal Pay method
Process a pay with Leave – Spreadsheet method
Process a pay with leave – Timesheet Pay method
How Does Elite Payroll Handle Leave Loading?